Blog

Tips for Organizing a Corporate Event

When discussing corporate events, people usually think of a party where they will mingle with 

their work peers—a type of private event organized by businesses or corporations for their staff, clients, or stakeholders.

The purpose of a corporate event can differ depending on the occasion of organizing one, from cocktail dinners for large audiences and smaller events organized for corporate team building to Christmas or Fourth of July parties.

If you are assigned to organize such an event and are afraid you are taking on more than you can take, don’t panic just yet. Here you can get corporate event ideas and arrange a corporate event just by following the tips and tricks in this blog.

Continue reading and find out how to:

• Determine the type of a corporate entertainment event
• Make a list of everything you will need to organize such an event
• Sort out your budget
• Choose the right date for the event
• Pick an appropriate corporate event venue
• Assemble the right team of people to help you out
• Schedule the event 
• Promote your event

Types of Corporate Events

First of all, you should start by determining what kind of event you want to host. Various types of corporate events make use of entertainment. From awards or gala events and mixers or pre-dinner parties to corporate team buildings, all of them have their purpose. They can be entertaining, educational, or even organized for building connections, and in some cases, all of the above.

Taking all of that into consideration, determine if your event is:

Corporate team building event

Team building is a term for different types of activities used to enhance social relations between colleagues and define roles within teams. They often involve camp activities and/or sports.

Corporate holiday celebration event

These kinds of corporate events can often have a theme, such as Christmas parties, where companies can show appreciation to their employees and celebrate another successful year.

Corporate seminar and educational event

Corporate seminars, symposiums, workshops, and conferences are more informative by nature, and they are often focused on educational purposes. If your goal is to expand networks and make connections between employees, then this is the option you are looking for.

Corporate awards event

Many companies reward their employees when they are exceptional at their job or contribute to the business in the best way possible. In such cases, a corporate awards event can be organized. They are usually lavish gala events that celebrate the accomplishment or milestones of a person or group of people in similar industries.

Corporate charity event

Big companies gather their employees and clients for charity events, showing how businesses interact with the community. 

Even though this list can help you start hosting a corporate event, one crucial thing to organizing it is targeting your audience. Know what your guests like the most and what they expect from an event, and you will have a successful corporate event at your hands.

Everything You’ll Need for a Corporate Event

Once you decide on what kind of corporate event you want to host, you should list all the things necessary for it to be a hit.

Depending on the event type, you will need the following:

• A venue
• Food and drinks
• Decorations
• Music (DJ or a band)
• Secondary entertainment
• Marketing strategy
• Guest list
• Presents for guests
• Accommodation and transport

At any given time, you may feel overwhelmed, but don’t worry; just make your job easier by having every step written down or saved in a digital document. That way, you can keep track of everything you do.

Put together a rough budget

Arranging such events can be expensive. Sometimes you can determine your budget; other times, you may be given a clear limit with which you can work. Whichever option it is, creating a realistic budget determines the cost of the event.

To ensure you stay within your budget, you can:

• List out all the expenses
• Have past events as your guide and use similar figures
• Set aside a certain amount of money for possible unexpected expenses

The primary advice is to be realistic and compare the costs of venues, entertainment, food, drinks, etc., so you get the best deal possible.

Select a date

Picking out a date for your corporate event can be tricky, as there are certain things you should keep in mind while determining a date, such as:

• The date of the event should be convenient for your guests
• Verify that the venue of your choice is available for your date
• Avoid scheduling during busy periods, and have a backup date just in case

Find the right location

Finding the right venue is crucial to hosting a corporate event. Finding the right location to gather all your guests can take a big bite out of your budget. With that in mind, you should carefully choose your corporate event venue.

• Determine your guest list and see if the selected venue can hold that number of people
• Compare your top three venue picks and go for the one that suits your demands the most
• Chose the venue with the location best suited for your guests
• Find out if the event place has a catering service
• Make sure that the venue is suitable for all other your requirements

Don’t hesitate to ask for help

Teamwork is the key to organizing a successful corporate event. Putting together an event, big or small, can be fun. Don’t be afraid to ask a colleague for help. Gather a team and brainstorm corporate event ideas together.

Draft a timetable

Whether your corporate event is big or small, you should make a timeline of the event. It’s good to have a schedule for the event to make sure everything is going by the plan. Make your schedule flexible so everything can be done in time.

Promote your event

Again, depending on the scale of your corporate event, this part can vary from just sending the invitations to big marketing strategies.

Things to think of when promoting your event:

• Do you need invitations?
• Do you need social media and blog posts?
• Do you need posters and flyers?

Your biggest goal is to get your guests to attend the event. Make sure your invitation has all the essential information.

To Conclude

With a good strategy, interesting corporative event ideas, a great group of people, and exceptional organizational skills, your corporate event will be a success. So, start planning out your event now.

Did you ever host a corporate event? It’s never too late to start.

Feel free to contact The Hangar, which has 20,000 square feet of interior space ready to host your next corporate team-building event. We look forward to hosting your next event at The Hangar at Regatta Harbour.